Today
A command centre for the day
A greeting with what needs me today, the running timer, hours against my weekly target, and money billed, received and outstanding. Drafts waiting for my check sit at the top.
Case study · Featured project
Arch
Automation, Records, Clients and Hours
My private system for running freelance work end to end, from finding the next role to getting paid and proving results. I planned and designed it, and I run my business on it every day.
Status: Live since October 2026Platforms: Web and installable phone appMy role: Product owner and designer
Screens show demo data. Arch is private, so the live app opens to a sign-in page.
Why I made it
Five jobs, scattered across tabs
Finding work, winning it, doing it, getting paid and proving it lived in browser tabs, inboxes, spreadsheets and memory. Things slipped between them.
The problem
A missed follow-up loses a role. An unbilled week is lost money. Nobody else tracks these for a freelancer, so they depended on me remembering.
The idea
Give my own business the support I give a CEO. One place that knows my priorities, closes open loops and prepares the routine work for me to check.
The result
Arch opens on what needs me today. Hours become invoices, finished tasks become weekly reports, and every lead has a next step and a date.
Design principles
Four rules behind every screen
01
Opens on today
The first screen answers one question, what needs me now, instead of showing a wall of charts.
02
Capture in seconds
Logging a task, a lead or an hour has to be faster than not logging it, from a keyboard shortcut or a phone.
03
It suggests, I decide
Arch drafts invoices, reports and reminders. Nothing is sent, deleted or marked paid without my approval.
04
Every change can be undone
The history shows what changed and why, and anything automatic can be reversed.
What it does
A tour of Arch
Time tracking
Every hour accounted for
A timer I can start from anywhere, time added by hand, entries grouped by day with their value, and an importer that brings in past hours from Clockify without duplicates.
Invoices
Hours turn into branded invoices
A draft is ready on the last day of each billing period, built from tracked time. Balances and credits carry over, an optional peso equivalent is shown, and each invoice downloads as PDF, Word or Excel.
Weekly reports
Progress reports that write their first draft
Every Friday Arch drafts a report for each client from the week's time and finished tasks. I add the impact, then send it as a branded PDF or Word file.
Pipeline
Every role and client lead in motion
Job applications and client leads on one board, from Found to Offer. Arch flags rates below my floor and roles that would mean overnight shifts, and reminds me when a follow-up is due.
Quick actions
Anything in two keystrokes
Ctrl K opens one search for every action. Start a timer for a client, add a task for today, write a note or jump to any screen.
On the phone
Installed on my phone, built for capture
Arch installs like an app. The phone is for quick capture and the running timer; the desktop is for review and planning. Reminders arrive as notifications and stay quiet overnight.
How it is run
Private and dependable by design
Passkey sign-in
No passwords to steal. I sign in with my fingerprint or device PIN, and recovery codes cover a lost device.
My data stays mine
Each account has its own private database. Business data never sits in the code.
Nightly encrypted backups
Everything is backed up every night with my own backup password and kept for 30 days.
Safe releases
Every change is checked automatically and tried on a separate staging copy before it reaches the live app. Any release can be rolled back.
What's next
Where Arch goes next
- Website enquiries arriving straight in the pipeline
- Client documents from one record, such as proposals, contracts and welcome packs
- Payments matched to invoices automatically